File Storage

Google School Today

Standard

Today’s session is a repeat of from last Thursday.

Before this session you should:
      Have set up Google Drive
Know what the cloud is (Google School 101)

 

In this session you will:

  •  Get to know your Drive 
    My Drive (Shared with me, Starred and Recent View, Activity and All items, Trash View)
         Add files to Google Drive using sync from your tablet directly
    Upload files and folders to Google Drive through a web browser (eg. Chrome)


Google Drive- Access and Organize Your Files

Standard

Before this session you should:
Have set up Google Drive
Know what the cloud is (Google School 101)

 

In this session you will:

  • Get to know your Drive 
    My Drive (Shared with me, Starred and Recent View, Activity and All items, Trash View)
         Add files to Google Drive using sync from your tablet directly
    Upload files and folders to Google Drive through a web browser (eg. Chrome)


Google Drive 101- What is the cloud anyway?

Standard

Now that you all have successfully migrated away from P drive it’s time for Google school.  Between now and the December break at lunchtime on Tuesdays and Thursdays a series of sessions will be offered.  In order to make informed decisions about how and where you use information by way of Google products and how you use Google Apps in the classroom without being schooled by Google’s trickiness please attend any or all sessions face to face or follow the instructions yourself online (yes you can take an online course:)).

 

The first session starts today in room 110 at lunchtime and will be repeated on Thursday.

 

FAQ’s Google Drive

Standard

*If you have not transitioned….no rush.  Find one of us in the IT office or make an appointment and we will walk you through step by step:)

 

How do I set up Google Drive?

Setting up Google Drive

 

How do I backup OneNote once my P drive is gone?

Backing up OneNote to Google Drive

 

How do I convert word documents to google documents and why would I want to (or not want to)?

Google Drive Conversion – the basics 

 

I’ve saved a document in Google Drive on my tablet, why doesn’t it appear on Google Drive on the class desktop?

  1. Are you signed into each Google Drive folder with your zis account?
  2. Have you allowed enough time for syncing to take place? When putting a document in your Google Drive folder (not uploading through the web) the document has to sync to the web first.  Once the document is synced to the web you can access it through your web browser (Chrome).  If you would like to access it on your Google Drive folder on another computer, you must allow time for the Drive folder to sync before the document is available.
  3. When leaving a classroom always log off the desktop computers fully.  If the next person is logged on at the same time as you (you are still logged on and just clicked “Switched User”), the next person will not be able to sync with their Google Drive.  

 

 

Overview of P Drive to Google Drive

Standard

Many of you have already set up Google Drive and are using it in your courses.  All students will set up Google Drive this week during GAP time, so if you have not setup your own Google Drive watch your students so you have a little prior knowledge about the process.

 

When you are ready to setup your Google Drive please follow these instructions either on your own or ask us for help.  Starting in October your P drive will no longer be available.

 

 

 

 

 

 

 

Be Ready for Summer Checkout

Standard

What you will need to do

Desktops

  • Any files saved on your current desktop should be moved to your P drive or Cloud storage (e.g. Google Drive) as the machines will be wiped and disposed of.  If any of you have large amounts saved on the desktop you may have to review alternative arrangements for storage.

  • Copy details of any other personal shortcuts and bookmarks if they are really important.

Classwork student inbox

  • delete everything in your folder.  This is to ensure your Student Inbox is clean for your students use next year

Digital Spring Cleaning-General

Moodle

School Network Drives

  • Backup your P drive/Personal/Homedrive (whichever name you are familiar with) to another location of personal choice.  This space will only be available for a short time at the beginning of next school year and then it’s gone FOREVER! The less you have in there now the better!

  • Tidy up student outbox and shared Faculty folders on Classwork *departing teachers Classwork folders will be removed

Google Apps

  • Tidy up course folders!

  • Mark all past documents shared with you from previous students as unread *unless you are in the middle of a two year IB course

  • After you have cleaned house a bit in your Google Drive, if you still have very little space left (less than 1 GB) please come see us in the IT office.

IT Summer Work and What’s New for Next School Year

Standard

We’re nearly there!!!  Over the summer there will be lots of changes taking place.  Some are still in the initial planning phases or waiting for budget decisions.  However, to ensure you are kept in the picture and there are no sudden surprises, here is the current plan:


    • Upgrade to Moodle 2.4 *details coming shortly
    • P drives unavailable to students starting next school year from Grades 9-11 and faculty and Grade 12 as of October
    • Current folders in Classworks special projects will be deleted

 

 

 

 

 


  • iPads – curricular sets and individuals – will be collected before CWW trips but will be available during CWW exhibition upon request.  
  • Desktops will be replaced with new All in One desktops running Windows 7 and have the same software.
  • All the old SMART Boards and beamers will be replaced with a SMART Board like the one currently in rm 104.
  • Removal of SMART Board in the upstairs of the library
  • Tablet return for non-returning faculty and end of lease machines will be collected no later than Friday 14 June. *if this applies to you, you will be contacted with more detailed information
  • Student portfolios on blogs.zis.ch will be refreshed including adding the Class of 2017 into the Upper School navigation structure
  • Recording studio ready for use in semester 1
  • Four new classrooms ready for use 
  • Prepare tablets for new faculty and students

 

Share Audio Files w/ Out Classwork Using Sound Cloud

Standard

This web tool just might be the answer to those of you pulling your hair out over audio files in classwork.  Audio tracks can be recorded on ones tablet or a smartphone and unloaded directly to Soundcloud, posted to an online space (i.e. a blog) or shared via e-mail.  Claudia and Verena are testing it out as we speak with their German III classes.  The free version of SoundCloud allows the user to have up to two hours of recording stored for free.